The Kentucky County Clerks Association has formally adopted the Property Records Industry Association (PRIA) standards for Real Estate Document Formatting

as of January 1, 2020.  Standards are as follows:

Paper weight:                         20 lb

Paper size:                             8 1/2 x 11 preferred; 8 1/2 x 14 accepted

Paper color:                            White; no water marks

Staples or binding:                 None

One or two side print:             One side only

Impression seals:                   None allowed

Colored highlight markers:     None allowed

Margins:                                 Top 3" of first page recommended for Recorder use, especially on right side of page; all other margins 1"

Ink color:                                Black preferred, with dark blue signatures

Font:                                      10-point Times New Roman or equivalent

Spacing:                                 9 lines per inch maximum

Land Records include:

  • Condominiums
  • Corporate Records
  • Deeds
  • Fixture and Other UCC Filings
  • Land Records Fees
  • Land Use Restrictions
  • Liens
  • Mortgages
  • Plats
  • Releases
  • Wills

Miscellaneous Records include:

  • Bail Bonds
  • Delinquent Real Estate Taxes
  • Handicap Parking Permits
  • Fishing and Hunting Licenses
  • Marital Agreements (Prenuptial)
  • Marriage Licenses
  • Notary Bonds